Seeking an Administrative & Office Coordinator (also known as a First Impressions Coordinator, Front Desk Coordinator, or Office Administrator) to create a welcoming, organized, and engaging environment for employees, clients, and visitors.

This is more than a front desk role-it's a high-visibility position where you'll combine customer service, office coordination, administrative support, and event planning to keep the corporate office running smoothly and professionally.

• Serve as the primary front desk representative, greeting visitors, clients, and vendors while creating a warm, professional first impression
• Answer, screen, and direct calls using a multi-line phone system with efficiency and professionalism
• Manage daily front office operations, ensuring the reception area and shared spaces are clean, organized, and welcoming
• Handle incoming and outgoing mail, packages, and deliveries
• Provide administrative support including scanning, filing, document management, and handling confidential information
• Coordinate and maintain conference room schedules, ensuring spaces are stocked, organized, and meeting-ready
• Order, track, and manage office supplies, inventory, and company-branded materials
• Support internal communications, including newsletters, announcements, and company updates
• Oversee the company store, including product selection and vendor coordination
• Act as a liaison between employees and vendors, ensuring smooth communication and service
• Assist with meeting logistics, event planning, and execution, including internal events, tradeshows, and office initiatives
• Contribute to a positive employee experience and workplace culture by maintaining an organized, engaging office environment
• Provide cross-functional support to multiple departments with a proactive, customer-first mindset